Time Card Tool
Enter clock-in and clock-out times, unpaid breaks, extra paid hours, and hourly rates to review weekly overtime, gross earnings, estimated deductions, and net pay. Compare daily hours visually and export shift records or weekly summaries.
Time entries
| Date | Clock in | Clock out | Unpaid break (min) | Paid extra (hrs) | Rate override | Notes |
|---|
Daily hours
Regular vs overtimePay breakdown
Overtime premium is additional pay above base-rate pay for overtime hours; it is not the full overtime wage.
Weekly summary
| Week beginning | Regular hours | Overtime hours | Total hours | Gross pay |
|---|
Table of Contents
Highlights
- Track multiple shifts, breaks and extra paid hours.
- Calculate weekly overtime with adjustable thresholds and multipliers.
- Apply individual hourly rates to specific shifts.
- View daily hours charts and weekly pay breakdowns.
- Export shift details and summaries to CSV or JSON.
How Time Card Tool Works?
Each shift starts with elapsed time between the rounded clock-in and clock-out punches. If clock-out is at or before clock-in, the shift is treated as crossing midnight. The selected rounding interval is applied separately to each punch, before the elapsed time is calculated.
Shifts are ordered by date and clock-in time. Paid hours accumulate separately in each week, using the chosen week-start day. Hours beyond the weekly overtime threshold receive an overtime premium. A shift-specific rate, where entered, replaces the default hourly rate for that shift.
| Example input | Value |
|---|---|
| Five 09:00–17:30 shifts with 30-minute unpaid breaks | 40 paid hours |
| Default hourly rate | USD 25 |
| Weekly overtime threshold | 40 hours |
| Overtime multiplier | 1.5× |
| Estimated deductions | 15% |
| Gross / estimated net pay | USD 1,000 / USD 850 |
The outputs include total paid, regular and overtime hours, gross and estimated net pay, the base-rate earnings and overtime premium, a daily hours chart, and a weekly summary table.
Practical Use Cases
Hourly employees: Enter each working day and unpaid meal break to estimate total paid hours and compare the result with a payslip.
Shift workers: Record late and overnight shifts, adjusting extra paid hours or shift-specific rates where necessary.
Small business owners: Prepare an indicative weekly breakdown of employee hours, overtime and gross pay before processing payroll.
Freelancers and contractors: Record client work sessions using a custom period and export detailed shift records as CSV or JSON.
Payroll administrators: Adjust the workweek start, overtime threshold and punch rounding to examine how different scheduling assumptions affect totals.
Accuracy and Limitations
Calculations use the entered times and decimal arithmetic, with results displayed to two decimal places. Punch rounding applies to start and end times separately; breaks are not rounded. A clock-out at or before clock-in is treated as next-day, and overnight shifts are assigned to the entered start date and its week. Overtime is determined only by cumulative weekly hours, not daily thresholds, holidays, weekends or jurisdiction-specific rules. Extra paid hours count towards overtime; optional shift rates affect applicable earnings. The deduction percentage is a flat estimate, not a tax calculation. The tool does not automatically account for daylight-saving changes, and shifts must be dated within the chosen period.
